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Atlas MedStaff

Applicant and Candidate Privacy Policy

Effective: April 2024

Atlas MedStaff LLC. and its subsidiaries (collectively, “Company” or “we”) respect your concerns about privacy.
This policy explains:

  • What information we collect during our application and recruitment process and why we collect it.
  • How we use that information; and
  • How to access and update that information.

Types of information we collect.
This policy covers the information you share with us and/or which may be acquired or produced by the Company during the application or recruitment process including:

  • Your name, address, email address, telephone number and other contact information.
  • Your resume or CV, cover letter, previous and/or relevant work experience or other experience, education, transcripts, or other information you provide to us in support of an application and/or the application and recruitment process.
  • Information from interviews and phone-screenings you may have, if any.
  • Details of the type of employment you are or may be looking for, current and/or desired salary and other terms relating to compensation and benefits packages, willingness to relocate, or other job preferences.
  • Details of how you heard about the position you are applying for.
  • Any sensitive and/or demographic information processed during the application or recruitment process such as gender, information about your citizenship and/or nationality, medical or health information and/or your racial or ethnic origin.
  • Reference information and/or information received from background checks (where applicable), including information provided by third parties.
  • Information relating to any previous applications you may have made to the Company and/or any previous employment history with the Company.
  • Your information from publicly available sources, including online, that we believe is relevant to your application or a potential future application (e.g. your LinkedIn profile); and/or
  • Information related to any assessment you may take as part of the interview screening process.

How we use information we collect
Your information will be used by the Company for the purposes of carrying out its application and recruitment process which includes:

  • Assessing your skills, qualifications, and interests against our career opportunities.
  • Verifying your information and carrying out reference checks and/or conducting background checks (where applicable) if you are offered a job.
  • Communications with you about the recruitment process and/or your application(s), including, in appropriate cases, informing you of other potential career opportunities at The Company.
  • Creating and/or submitting reports as required under any local laws and/or regulations, where applicable.
  • Making improvements to the Company’s application and/or recruitment process including improving diversity in recruitment practices.
  • Complying with applicable laws, regulations, legal processes, or enforceable governmental requests; and/or
  • Proactively conducting research into your educational and professional background and skills and contacting you if we think you would be suitable for a role with us.
  • As part of our commitment to equal opportunity employment, we may process information regarding your membership in various organizations to support our diversity and inclusion efforts. This may include associating participant membership with sensitive and/or demographic information.

We will also use your information to protect the rights and property of The Company, our users, applicants, candidates, employees, or the public as required or permitted by law.

If you are offered and accept employment with the Company, the information collected during the application and recruitment process will become part of your employment record.

Who may have access to your information.

  • Your information may be shared with our affiliates, subsidiaries, or joint ventures in the US and in other jurisdictions, in relation to the purposes described above. If you have been referred for a job at the Company by a current Company employee, we may inform that employee about the progress of your application and let the Company employee know the outcome of the process. In some cases, if it is identified that you have attended the same university/school or shared the same previous employer during the same period as a current Company employee we may consult with that employee for feedback on you.*
  • The Company may also use service providers acting on the Company’s behalf to perform some of the services described above including for the purposes of the verification / background checks.*
    *Excludes text messaging originator consent and opt-in data; this information will not be shared with any third parties.
  • The Company may sometimes be required to disclose your information to external third parties such as to local labor authorities, courts, regulatory bodies and/or law enforcement agencies for the purpose of complying with applicable laws and regulations, or in response to legal process.
  • We will also share your personal information with other third parties if we have your consent (for example if you have given us permission to contact your referees), or to detect, prevent or otherwise address fraud, security or technical issues, or to protect against harm to the rights, property or safety of the Company, our users, applicants, candidates, employees or the public or as otherwise required by law.
  • It is your responsibility to obtain consent from referees before providing their personal information to the Company.

Our retention of your information
If you apply for a job at the Company and your application is unsuccessful (or you withdraw from the process or decline our offer), the Company will retain your information for a period after your application. We retain this information for various reasons, including in case we face a legal challenge in respect of a recruitment decision, to consider you for other current or future jobs at the Company and to help us better understand, analyze, and improve our recruitment processes.

If you do not want us to retain your information for consideration for other roles, or want us to update it, please contact hr@atlasmedstaff.com. Please note, however, that we may retain some information if required by law or as necessary to protect ourselves from legal claims.

Your Privacy Rights
Our commitment to privacy includes going beyond what is required. In some states, such as Colorado and California, the law grants you all the below rights (subject to some limitations). But we will endeavor to provide these opportunities to everyone in the United States.
• Right to Know. You can ask us to give you information about our collection and use of your personal information. Specifically, you can request we provide you one or more of the following: the categories of personal information we collected about you; the categories of sources from which we collected your personal information; our purposes for collecting your personal information; the categories of third parties to whom we disclose your personal information; and the specific pieces of personal information we collected about you. You can also ask that we provide you a copy of your information in a commonly used, machine-readable format.
• Right to Delete. You can ask us to delete your personal information.
• Right to Correct. You can ask us to correct any inaccurate personal information that we have about you. Some information you can change yourself. You may review and change any personal information in your account profile and, where applicable, personal account preferences, stored in our system if you believe it may be out of date or incorrect.
• Right to Opt Out of Targeted Advertising (Sharing). You can ask us to not allow third parties to collect your information on our website for targeting advertisements based on your activity across multiple websites. [This concept is known as “targeted advertising” in most places and “sharing” in California.]
• Right to Opt Out of Sales. You can ask us to not sell your information. We do not “sell” your information in the traditional sense (an exchange for money), but we do disclose it for targeted advertising—which some jurisdictions may consider a sale.
• Right to Opt Out of Automated Decision-Making Technology. You can ask us not to use automated decision-making technology, including “profiling,” in connection with decisions related to the work opportunities and placements offered to you.

We will not discriminate against you if you exercise those rights. If you wish to exercise your rights, you can contact us at 855-884-2360. 

The California CCPA also requires a description of data practices using specific categories. The categories of information we collect:

Identifiers and similar information, such as your name, phone number, and address; username and password; and unique identifiers tied to the browser, application, or device you’re using.
Demographic information, such as your age, gender, and language(s) spoken. If you choose, you may also provide additional information, like your racial or ethnic origin, religious or philosophical beliefs, trade union membership, sexual orientation, or gender identity.
Financial information, such as your current and/or desired salary and other terms relating to compensation and benefits packages.
Internet, network, and other activity information in connection with your use of the Company accounts, systems, and services, such as your search terms; views and interactions with content; and information about the interaction of your apps, browsers, and devices with the Company services (like IP address, crash reports, and system activity).
Geolocation data, including as determined by IP address, depending in part on your device and account settings.
Audio, electronic, visual, and similar information, such as information transmitted in connection with interviews or phone-screenings you may have, if any.
Communications data, such as emails that you may send or receive in connection with the application or recruitment process.
Health information, if you choose to provide it, in connection with the application or recruitment process, such as data you may provide in connection with an accommodations request.
Professional, employment, and education information, such as information you provide in connection with the application and recruitment process, as well as information the Company may otherwise collect through reference checks, criminal and financial background checks (where applicable) and information from publicly available sources, including online, that may be relevant.
Other information you create or provide, such as the content you create, upload, or otherwise provide in connection with the application and recruitment process.
Inferences drawn from the information above.

Business purposes for which information may be used or disclosed:

Administrative purposes: The Company uses and may disclose information for purposes related to carrying out its application and recruitment process, including for assessing candidates; verifying information and conducting reference checks and criminal and financial background checks (where applicable); communicating with you; responding to requests for assistance with obtaining an immigration visa or work permit (where required); diversity, equity, inclusion and belonging; and other related activities.
Protecting against security threats, abuse, illegal activity, and violations: The Company uses and may disclose information to detect, prevent and respond to security incidents, and for protecting against other malicious, deceptive, fraudulent, or illegal activity. For example, to protect our services, the Company may receive or disclose information about IP addresses that malicious actors have compromised.
Auditing and measurement: The Company uses information for analytics and measurement to understand use of The Company accounts, systems, and services.
Maintaining our services: The Company uses information to ensure our equipment, accounts systems, and services are working as intended, such as tracking outages or troubleshooting bugs and other issues.
Research and development: The Company uses information to improve our application and recruitment process, including improving diversity in recruitment practices.
Use of service providers: The Company shares information with service providers to perform services on our behalf, in compliance with this privacy policy and other appropriate confidentiality and security measures. For example, we may rely on service providers to help perform criminal and financial background checks (where applicable).
Legal reasons: The Company also uses information to satisfy applicable laws or regulations and discloses information in response to legal process or enforceable government requests, including to law enforcement.

Parties with whom information may be disclosed.

Other people with whom you choose to share your information, such as the content you create, upload, or otherwise provide in connection with the application and recruitment process.**
Third parties with your consent, for example if you have given us permission to contact your references.**
Service providers, trusted businesses or people that process information on the Company’s behalf, based on our instructions and in compliance with this privacy policy and any other appropriate confidentiality and security measures.**
**Excludes text messaging originator consent and opt-in data; this information will not be shared with any third parties.
Law enforcement or other third parties, in response to legal process or enforceable government requests, and as necessary to identify, report on and investigate violations of applicable laws.

How We Protect Your Information
We have implemented technical, administrative, and physical security measures designed to protect your personal information from unauthorized access, disclosure, use, and modification. Nonetheless, the Internet is not 100% secure. We cannot promise that your use of our sites or apps will be completely safe. We encourage you to use caution when using the Internet.

We Store Information in the United States
We are in the United States. If you live outside of the United States, you understand and agree that we may process your information in the United States. Our businesses are subject to United States laws, which may not afford the same level of protection as those in your country. By submitting your information, you agree to the processing of it in the United States.

Third Party Links and Tools
We may link to other sites or apps or have third party services on our platforms that we do not control.  If you click on a third-party link, you will be taken to a platform that we do not control.  This policy does not apply to the privacy practice of that website or platform. Please read other companies’ privacy policies carefully. We are not responsible for these third parties. Our site may also serve third party content that contains their own cookies or tracking technologies. We also do not control the use of those technologies.

How You Can Contact Us
Feel free to contact us if you have more questions about this privacy policy or our data practices. You can email us at hr@atlasmedstaff.com or write to us at Atlas MedStaff LLC.; Attn: Privacy Office; 11159 Mill Valley Road; Omaha, NE 68154.

We May Update this Policy
From time to time, we may update this privacy policy. We will post the updated copy and include the date of the update. If the changes are material, we will post a prominent notice, and we may contact you at your email address we have on file. Please check our site periodically for updates. Your continued use of the site after we post the updated copy constitutes your acceptance of the updated privacy policy.

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